Current Openings: Pittsburgh, PA and Houston, TX

The Billing & Accounts Payable role is responsible for the coordination and preparation of client billing, project related expense reimbursements, bank deposits and collections. Accounts payable responsibilities will include the review and entry of payables and disbursements, vendor information management and expense management as it relates to employee corporate credit card charges. Other responsibilities will include weekly executive cash report preparation, bank account oversight and reconciliations, and employee timesheet approvals and resource reporting. This position reports to the Director of Operations and requires a high level of confidentiality and professionalism along with extreme attention to detail. The ability to multi-task and handle a fast-paced environment in a small office setting are also required.

Primary Duties

  • Review payables for appropriate documentation and approval prior to payment
  • Enter and submit payables in Deltek Vision software
  • Assist in preparation and processing of vendor payments and disbursements
  • Obtain signatures for payments, scan, and mail checks
  • Monitor and reconcile corporate credit card charges and employee expenses
  • Maintain accurate payable files
  • Research and resolve invoice discrepancies
  • Maintain vendor information and prepare 1099 reports
  • Manage all billing and collection processes
  • Prepare Monthly Invoicing Schedules and Unbilled Summaries
  • Complete daily bank deposits, recording all deposits, ACH credits and wires in Deltek
  • Follow-up on past due client accounts and maintain AR for steady cash flow
  • Assist with preparation of financial and project related reporting
  • Prepare weekly executive cash report and monthly bank reconciliations
  • Assist with general office administration, including answering phones, calendar management and meeting coordination as needed
  • Manage weekly timesheet submittals and approvals
  • Complete Phase/Task edits in Deltek Project Info Center
  • Prepare weekly Plan v. Actual and Staffing reports

Basic Qualifications

  • Associates or Bachelor’s Degree in Business Administration, Accounting, or Finance
  • Minimum of 3 years AP/AR experience or equivalent combination of education and experience
  • Prior experience working in a professional services organization or law firm

Preferred Skills

  • Proven track record for improving process efficiencies and solving problems
  • Strong attention to detail
  • Excellent interpersonal and communication skills, both written and verbal
  • Ability to manage multiple projects concurrently
  • Intermediate to Advanced MS Office skills (Excel, Word, Outlook)
  • Intermediate knowledge of Adobe software
  • Familiarity with accounting software programs
  • Quick learner who thrives in a fast-paced environment